Employee Access to UNT Resources

When a department hires a new employee, they are required to notify CVAD IT Services so we can enable their account and grant access to UNT resources. Likewise, when a department terminates an existing employee they are required to notify us to disable their account and remove access to university resources.
 
The communication needs to be done using our forms. If you send an email, message us in Microsoft Teams, call us, or tell us in person: a completed form is still required for the account change to be processed. Once you submit the request you will receive an email. If anything changes, such as their start or final date of employment, you will need to resubmit the form. The account will be enabled or disabled on the date you provide.
Here are the forms you will need to use:
 
Report a New Hire
Report a Termination
 

New Employees

Supervisors should use the form mentioned above to communicate any access to college resources that are required for the employee to perform their job functions. Some job roles require access to specific campus and system resources: their supervisor is responsible for requesting access to those systems. Examples include EIS, Cognos, and Perceptive Content. If you need assistance, please contact our office.
 
College of Visual Arts and Design Information Technology Services
email: cvad.ITservices@unt.edu
phone: 940-565-4522
 

Terminated Employees

Once an individual leaves UNT, they will no longer have access to UNT resources: this includes but is not limited to UNT email account(s), Office 365 (Teams, SharePoint, Onedrive and other services and applications that are included with Office 365), Adobe Creative Cloud (applications and the cloud storage). Access to any resource or service that was provided by the university, college, or department as part of their employment must be revoked at the end of their final day as an employee. The former employee will not be allowed to access UNT resources after their final day of employment.
 
Prior to their final day. Supervisors should ensure access to files and other resources needed by their department are not lost upon the employee's departure. If a supervisor needs access to the former employee's account, they may submit a ServiceNow ticket using the link below.
 
ServiceNow tickets
 
Adjuncts will have access to UNT resources only while they are actively employed by the college or university: this includes but is not limited to their university email accounts.
 
Special consideration is given to retirees, particularly Regents Professors: this will be discussed during an employee's offboarding.
 
UNT Policy Manual